Using paper business documents reduces the productivity of the business and also associates with high costs of various processes related to the enterprise. Definitely, certain documents need to be signed before being delivered to the other party of a transaction. Purchase orders are an example and the good news is that with now any business can opt to use electronic signatures with the relevant software to sign purchase orders electronically. As a business owner, you only need to create the electronic signature once, and then use it whenever you need to sign business documents electronically. Thankfully, the procedure of signing documents electronics is not as hard as you might have thought.
In fact, many business and institutions now take electronic signing a standard practice and electronic signature software vendors are always improving their software offerings to reflect market demands. The software makes it easy for any to use the innovative electronic signing option and thus be able to handle a myriad of document processing tasks in a very short time. The software increases document turnaround speed and the flexibility of users. For business, being able to get back to the client or business partner at a fraction of the time it would take with paper documents makes a lot of business sense given that faster turnaround translates to better reputation and improved customer or partner relationships.
With electronic signature software, it is possible to sign electronic contracts, and other documents that are in e-format, through the internet via email. Alternatively, the business can pick other available options on the software to sign purchase orders electronically and have them delivered with any other means appropriate to the business.
Encrypted electronic data can be transmitted in the same fashion as other data; however, it cannot be read without the knowledge of how to decipher the data back to its original form. In this context, the data would be the electronic signature, and the output would be ciphertext. To encrypt the signature, the software converts the original data to ciphertext using an encryption key and a formula that the receipient of the data can use to decipher the encrypted text. Encryption formulas use a variety of techniques based upon the inability of hackers to use bruteforce techniques to "guess" the value of encrypted data strings. One of these techniques is described below.
The software for signing purchase orders electronically, which is also used for other documents, comes with private and public keys used for validation. The public key is accessible by anyone and would be used to verify that the document presented bearing the electronic signature is indeed legitimate. On the other hand, only the signer can access the private key, and would use it to in the signing process. The use of two keys makes electronic signing reliable and secure for all business transactions.
Digital signatures are the way to go for businesses that want to embrace efficiency in their operations, save time, and increase productivity. Electronic signing software with optional online access and good user interfaces and email integration helps businesses to sign purchase orders electronically without fear of any associated security threats such as identity theft. Indeed, business owners that approve the purchase and use of electronic signature software enable their business to become capable competitors in an efficient and profitable way that is also conducive for their clients.